Tips for Presenters

The virtual delivery of teaching offers new challenges and opportunities to deliver an engaging presentation. There are many tips for planning and delivering your presentation.

Content & Audience

Clarify with the organiser what the teaching day goals are. Review relevant curriculum topics and identify codes from the relevant College. Adding curriculum codes to your presentation is useful and will be used when the Teach Learn Reflect attendance certificate and presentation feedback is generated.

 

RCOA Curriculum

Faculty of Pain Medicine Curriculum
Faculty of Intensive Care Medicine Curriculum

Creating Your Presentation

 

You may be using PowerPoint or another slide platform. Use visuals (graphs, stock photography) and so on. Consider making it interactive via interactive tools available. The Zoom built in chat function is familiar to most. Zoom also has other tools such as white board, annotations, raise hand and more. There are also Zoom breakout rooms that might be used to facilitate small group discussion on cases for example. You will need to liaise with the organiser to ensure that these tools are available and practice them before you start.

 

There are other collaborative tools such as Poll Everywhere or Slido, these can be incorporated into presentations to interact with your audience. Slido has word cloud features, polls, quizzes and much more. These could be used to engage the audience or run through exam style questions. You may need an account for these tools.

 

Videos, animations and other forms of interaction can also be incorporated.

 

Identity & Privacy

 

Provide your email address, twitter handles etc so that people can contact you. With regards to presentation content, we recommend a non-password protected presentation that would be open to everyone. Do not include patient details, confidential or controversial content – if you would like to share more private content please ensure you have the appropriate permissions and request a password protection for your presentation when it is uploaded to the Hub. The passwords are given out by the Deanery to trainees within the school.

 

Technology

 

Ensure your laptop is plugged in. Sounds simple enough but its sometimes forgotten!

 

Check internet connection. Use a reliable, high-speed internet connection.

 

Test audio and video. You may wish to use a headset for clear sound. Check if your camera and microphone are working properly. You can do this by joining a Zoom test meeting. You can test out your equipment from inside the Zoom app by clicking on Settings → Audio or Settings → Video. For other delivery platforms do check with their instructions.

 

Camera, Lighting, Background & Sound

 

Adjust your camera level to make your face visible. Well lit room with lighting in front of you rather than behind you. Consider the background of your room, clothing etc!Speak to the camera and audience and you may feel a little more like you are talking directly to them. They will feel more engaged. Speak clearly and minimise interruptions at home/work or wherever you are presenting from.

 

Practice & Timing

Practice your presentation at home and ensure the appropriate software is working appropriately. Consider practicing for 5-10 minutes with the organisers, particularly if you are new to virtual teaching. 

Send copies of your slides to the organisers in advance to mitigate against technology failure on the day.

Please login at the allocated time, late starting speakers may impact on timings for the day. Do also provide a mobile number to the organiser in case there are technical difficulties or changes to timings on the day. Speakers may wish to pre-record a talk for display and take live questions afterwards.

The session

Plan to meet your organiser in the online meeting 10 minutes before the start time – check all required functions are working including screen share and slides.  Facilitator/organiser introduces speakers, code of etiquette, reminds attendees and speakers that the session will be recorded (unless there are objections) and reminds attendees to complete Teach-Learn-Reflect / feedback. 

The organiser should ensure that the session is being recorded (if you have consent).  Finally, the facilitator/organiser should ensure they identify and take a register of all attendees, taking care to ensure all devices logged into the session are identified with their user.

Deliver clear instructions to your audience at the beginning. For example: mute microphones, invite questions via chat and any instructions you would like them to follow. There is a guide for audience here. If you would like to see them, invite them to put their cameras on!

Feedback

A feedback certificate is available via the Teach Learn Reflect tool. Direct listeners to this tool via this downloadable QR image or website link https://teachlearnreflect.com/swapit

Presenters Checklist

All presenters must complete the following checklist at least one week prior to your session. This will enable the session to be added to our digital database. 

Other pages of interest

 

Digital tools

Tips for organisers - Planning

Trainee Guidance & Code of Conduct